You already know the importance of
screening your applicants
before hiring them into your company
(and I have written many articles explaining the “whys” and “hows”
that you can find in our blog).
But is that the end of it?
The answer is.....it shouldn’t be!
Conducting periodic criminal checks
on your existing employees
is just as important as
the initial background check
in protecting the safety of your other employees, your customers, and your company.
While a pre-employment background check may have shown a clean record, that may no longer be the case.
It is common sense to realize that much can happen after you make your initial hire. Despite possibly having a company policy requiring your employees to disclose any arrests or convictions, it is human nature to take a “wait and see” attitude.
In fact, some state laws require certain industries to do periodic background checks on their workforce. Moving companies, security services, day care, school employees and many others fall under this category. However, other states do not address this at all.
Re-Screening Your Employees is Good Business! "Tweet This"
So, Why should you consider adding Periodic Background Checks to your company policy?
- To Protect Your Company from Negligent Retention Litigation
Negligent Retention is based on the idea that it is your responsibility to control the behavior of your employees while on the job. Re-screening can be a part of that effort and help you mitigate risk.
Companies have been sued for failing to perform periodic background checks on their employees when that employee is guilty of workplace violence or other dangerous acts. If you uncover a potential problem before it escalates, you will have a chance to address the issue.
This goes a long way towards demonstrating your commitment to due diligence by staying informed and being proactive.
- When an Employee is Being Considered for a Promotion or Transfer
- When an Employee is Guilty of Misconduct or Policy Violations
Either way, an investigation can prove whether your employee is guilty of actions that need to be addressed. And it is best to find out before they have a chance to escalate.
Once You have Determined Why to Re-Screen, Here are 3 things You Should Do:
- Make Sure You Include Periodic Screening in Your Company Policy
Just like during pre-employment screening, you would once again need to take into account if the nature of the offense would prohibit your employee from safely performing their job. Your employee would also be required to receive a “pre-adverse action” notice and all FCRA guidelines would need to be followed (read more about this process here).
It is also important to clearly state what actions will be taken if an employee refuses to consent. That is why it is so important to have your policy of re-screening clearly written into your procedures so it is well-known prior to accepting employment with your company.
This may be more problematic with employees hired before you decide on adding this to your policy, but being open and up front with your workforce can help.
- Determine How Your Screening will be Done
Also, be sure to get a signed release before beginning your investigation. Unless you have suspicion of workplace misconduct, in which case a signed release is not required, then it is best practice to get one.
- Realize the Possible Effect on Your Company Culture
You need to be able to address this possibility head on. Having sound reasons for using periodic background checks is first. Then clearly communicating these reasons to your workforce is key.
Only You can decide whether running periodic background checks is in the best interest of your company. However, consulting with a good background check provider, and keeping in mind the issues discussed here, can help you make an informed choice.
What Do You Think?
Would you consider Background Checks on your Existing Employees?
Is it Unnecessary, or just a part of
I would love to hear your views ~ please leave a comment below!
We are here to help!
for information on how you can protect the company you have worked so hard to build.